These FAQs are for informational purposes only and does not constitute legal advice. Clinicians should consult their legal counsel when responding to subpoenas, court orders, or legal requests involving therapy documentation or client data.
Are transcripts considered part of the client's official medical record?
Blueprint’s AI Scribe generates transcripts to support automation of clinical documentation. These transcripts are not automatically part of the official medical record. Only content that a provider explicitly incorporates into the EHR becomes part of the record. Transcripts remain separate unless directly integrated.
Are transcripts protected under HIPAA?
Yes. Transcripts contain Protected Health Information (PHI) and are safeguarded under HIPAA’s Privacy and Security Rules, with the same confidentiality standards as all other PHI.
Can a client or their attorney request a copy of their therapy transcripts?
Clients can request access to their PHI. However, if a transcript includes multiple individuals (e.g., couples therapy), authorization from all participants is typically required. Providers should consult legal counsel before releasing such information.
What if a client requests a transcript from a joint session (e.g., couples therapy)?
Transcripts from joint sessions contain confidential information from all participants. These should not be disclosed without mutual written consent. Legal counsel should be consulted in these cases.
Can transcripts be shared with a client’s attorney?
Not without proper legal authorization. This includes a HIPAA-compliant release form signed by the client, or a court order compelling disclosure.
What should I do if I receive a subpoena for transcripts?
Do not release transcripts immediately. Consult legal counsel to confirm whether the subpoena meets HIPAA and applicable state requirements. Blueprint will coordinate with your team as needed. If you need assistance, contact us at help@blueprint.ai
When am I required to release transcripts?
Transcripts should only be released if:
You receive a valid court order signed by a judge, or
You have proper authorization from the client(s) involved.
Even then, consult legal counsel to determine the appropriate scope and method of disclosure.
Will Blueprint provide records directly to an attorney or court?
NO. As a Business Associate, Blueprint does not release PHI directly to third parties. All legal requests must go through the clinician/clinic (also known as the Covered Entity). If you need assistance, contact us at help@blueprint.ai.
How should we prepare for potential legal requests?
Define clear internal policies for what constitutes your legal medical record.
Work with legal counsel to develop procedures for subpoenas and court orders.
Clearly explain in intake forms, consents or privacy notices how session data is captured and retained.
Still have questions?
Please visit our Privacy and Security page for more details (https://www.blueprint.ai/privacy-security). You can also reach our support team at help@blueprint.ai. While we cannot provide legal advice, we’re here to support your compliance efforts and will work alongside you and your team to help however we can!
These FAQs are for informational purposes only and does not constitute legal advice. Clinicians should consult their legal counsel when responding to subpoenas, court orders, or legal requests involving therapy documentation or client data.